Associate operations

About the Opportunity

Statement Production & Client Service Support :

Oversee quarterly client statement production cycle in accordance with quarter-specific deadlines, including :

• Run statement tasks, transfer files to SharePoint for PM / PA review and maintain statement trackers for both prelim and final statement production.

Investigate and clear client, reporting group, or account set up issues that create statement issues and assist with financial data review for resolution of performance related issues.

Ensure mail / electronic statements are delivered and / or posted and coordinate with Marketing and Communications team as needed.

Reconcile statements produced with statements expected to ensure all clients that should receive a statement, do.

Track all post run statement issues to resolution.  Financial Data & Reconciliation :

Weekly book value reconciliation between the client’s portfolio management system and the custodian :

Research and resolve differences for all client security positions.

Post correcting entries in Harmony or on NBIN systems, as applicable.

SLA to clear all breaks within 5 days. Semi-annual review and reconciliation of tax costs between the client’s portfolio management system and the transfer agent, for our client positions in our company. Funds and limited partnership.

Review ACB of NPT146 against CWFS reports, in February (for December 31st of previous year) and September (for August yearend) so support the annual T5013 tax filing process.

Liaise with CWFS to post correcting entries in Harmony or CWFS systems, as applicable. Investor static data for tax slip production :

Review all nonresident clients to ensure accurate tax residency data in Harmony and to ensure correct Part XIII tax has been deducted throughout the year.

Ensure all investor addresses and tax identification numbers are accurately maintained.

Provide data to CWFS in February for production of T3 and T5013 slips.

Circulate account / group audit reports to administration team, monitor to ensure appropriate actions taken and quarterly signoff received from each portfolio administrator.

Maintain blended benchmark data for clients with updated IPS. General :

Provide backup coverage for daily NBIN importer, pricing and reconciliations.

Provide assistance, where able, on monthly Fund custody reconciliations.

Complete daily financial data reconciliation between Salesforce and Harmony.

Monitor NBIN SFTP site to transfer various reports and communicate availability to administrative team.

Support team on special projects as needed

About You

1-3 years of experience in reconciliation work, specifically in the securities industry.

Basic understanding of equity and fixed income markets, securities transaction flows, how the cost of an asset is maintained and tax knowledge of capital gain / loss reporting.

Successful completion of the Canadian Securities Course, or willingness to enroll and successfully complete in the first year of employment.

High attention to detail, with ability to keep excellent notes for proper audit trails.

Multitasker with exceptional organization skills, able to manage shifting priorities and competing deadlines.

Motivated self-starter who also collaborates effectively within a team.

Proficient in Excel, experience with Harmony CRM Pay Range :

80,000 – $85,000

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 438420

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.