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Administrative Assistant

Administrative Assistant

Phase ConsultingQuebec, Canada, Canada
11 days ago
Job type
  • Full-time
Job description

Our client, a mineral exploration and development company, is seeking a highly organized and proactive Administrative Assistant to join their team in Canada. The ideal candidate will be detail-oriented, adaptable, and capable of managing administrative tasks efficiently in a fast-paced environment. This role will provide critical support to the leadership team, ensuring smooth office operations and effective communication across the organization.

Responsibilities :

  • Administrative Support : Handle scheduling, correspondence, and general administrative tasks for the leadership team.
  • Document Management : Organize and maintain files, records, and reports, ensuring easy access to critical information.
  • Office Coordination : Assist with office supply management, IT coordination, and facility organization.
  • Financial Assistance : Support basic bookkeeping, expense tracking, and invoice processing.
  • HR Support : Assist with onboarding, maintaining employee records, and coordinating team events.
  • Travel & Meeting Coordination : Arrange travel, accommodations, and logistics for business meetings and events.
  • Communication & Reporting : Prepare internal reports, presentations, and other business documents as needed.

Qualifications & Skills :

  • 3+ years of experience in an administrative support role, preferably in mining, oil & gas, or heavy industries.
  • Strong organizational and multitasking skills with excellent attention to detail.
  • Proficiency in Microsoft Office Suite and other administrative tools.
  • Excellent written and verbal communication skills.
  • Ability to work independently and manage multiple priorities in a dynamic environment.
  • French language skills are required; English language skills are an asset.

    • Compensation & Benefits :

  • Competitive salary package based on experience.
  • Opportunities for professional growth in an evolving industry.
  • A collaborative work environment within a global mining and exploration company.