Senior Administrative Assistant, permanent part-time

Senior Administrative Assistant

A successful, reputable, and professional organization is seeking an experienced Senior Administrative Assistant to join their established office team.

This is a newly created part-time position that will assist our client’s tight-knit team with administrative and accounting functions.

Who- the company :

Our client is a private family real estate office operating in Vancouver for almost 100 years. They have successful real estate investments in British Columbia, Alberta, and Seattle and they actively pursue direct real estate and joint venture development opportunities.

What- the role :

Our client is seeking a tenured Senior Administrative Assistant on a part-time basis (approximately 20 hours / week) for a 4-month contract, with the chance to extend or be converted into a permanent position.

This newly created role will report directly to the Controller / Corporate Secretary and will mainly assist in administrative, accounting, and reporting functions.

See responsibilities below :

• Administration :
• Responsible for organizing incoming and outgoing mail
• Manage office supplies
• Assist in compilation of Board Report packages
• Assist with travel arrangements
• Manage various invites and meeting requests
• Ad hoc administrative duties
• Accounting :
• Assist with daily banking
• Set up wire transfers and payments
• Check balances daily
• Manage expense claims
• Assist with Accounts Payable
• Complete bank reconciliations
• Complete monthly journal entries and GST reconciliation and filing
• Reporting :
• Assist with compiling information for annual audits, annual insurance renewal process, and annual reporting to lenders

Who- the candidate :

We are looking for an organized, efficient, mature, responsible, and competent professional with 3+ years of Senior Administration experience.

Qualifications listed below :

• 3-4 years of Senior Administration and / or Executive Assistant experience
• 2+ years of basic accounting experience; skilled in Accounts Payable, general journal entries, and basic reconciliations.
• Tech-savvy and experienced MS Office Suite user, specifically MS Outlook, Word, and Excel.
• Comfortable using accounting software, managing back-ups, and coordinating with IT providers as necessary.
• Strong written and verbal communication skills.
• Detail-oriented, adaptable, and excellent at juggling multiple priorities.

Where- the location :

Our client is located in the heart of downtown Vancouver. This is a fully in-office role.

How much- the pay :

Commensurate with experience, the hourly rate for this role ranges from $25 / hr. to $40 / hr. Their office building amenities also include a gym / fitness room and bike lockers which the employee will be able to use!

When & how to apply :

There will be two in-person interviews for the role. If you already have a Recruiter at Swim, please reach out very soon.

If you do not yet have a contact at Swim Recruiting, please hit APPLY NOW ’ and send us your resume in Word format.