Manager, Office Operations

Fantastic career opportunity with a mid-sized professional services firm based in downtown Vancouver. Stable organization with a friendly and collaborative culture. Very diverse role involving office management, administration, payroll processing, accounting & bookkeeping oversight, people management (4 direct reports), basic HR (such as employee onboarding), and liaising with external IT consultants.  Looking for someone adaptable, efficient, and organized, with a well-rounded skillset.

Who- the Company :

Our client is a well-established professional services firm with 25+ employees. They have a dynamic and fast-paced work environment with a high-energy and team-oriented culture. Stable organization with low attrition; many people have been with the organization for many years.

What- the Role :

Our client seeking a new Manager, Office Operations.   This new Manager will handle the day-to-day office administration, human resources, payroll processing, and IT / systems required for smooth and efficient operations of the organization. The Manager will also oversee the accounting & day-to-day bookkeeping being conducted by an Assistant Manager on their team.  Supporting various teams and reporting into a Board.  Overseeing, leading, and mentoring four (4) direct reports in administration, reception, and other functions. SWIM will provide interested candidates with a thorough job description.

Who- the Candidate :

• We are looking for an individual with at least 7 years of relevant work experience, ideally in a similar multi-faceted management role with a mid-size professional services firm.
• Must have direct office management and office operations work experience, plus understanding of HR, IT, and bookkeeping (banking, journal entries, AP, AR, liaising with external accountants at year-end, etc.).
• Relevant post-secondary experience is preferred.
• Experience with payroll processing is highly preferred.
• Strong with computers, particularly Excel, and experience using Sage 300 is an asset.
• Must have experience leading direct reports and generally managing office operations.
• Familiarity with overseeing external consultants in IT and HR is preferred, as well as managing other vendors and partners (property management firm, insurance companies, banks, etc.).
• Candidates will have a friendly, clear, and professional communication style.

How Much :

Our client believes in a healthy work life balance and offers generous health and dental and vacation benefits.

Competitive base salary commensurate with level of skills, experience, and education, likely in the range of $80,000 to $100,000. Plus a variable performance-based bonus. Please discuss your total compensation expectations in more detail with SWIM.

Where :

This is a full-time permanent role with regular work hours. The preference is for the new Manager to be full-time in office at the start, for training, onboarding, and relationship building. Longer-term there is hybrid flexibility, so the Manager can work-from-home on occasion. The company is headquartered in a skyscraper in downtown Vancouver , very transit accessible.

When & How to Apply :

Swim Recruiting will be presenting the profiles of short-listed candidates directly to the hiring team. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ' APPLY NOW'  to send us your resume (preferably in MS Word format as it works best with our internal systems). Thank you!