MEDICAL ADMINISTRATIVE ASSISTANT I

Company Description

The University Health Network, where above all else the needs of patients come first , encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of ground breaking firsts and a purpose of Transforming lives and communities through excellence in care, discovery and learning , the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

Job Description

Union : Non-Union

Site : Toronto Western Hospital

Department : Urology

Reports to : Physician

Hours : 28 hours per week

Salary : $ $ per hour (To commensurate with experience and consistent with UHN compensation policy)

Shifts : 4 shifts per week

Status : Temporary Part-time ( anticipated term of upto 2 years )

Closing Date : July 11, 2024

The Medical Administrative Assistant I utilize knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of professional / medical personnel.

Duties

• Providing word processing / typing services for assigned personnel
• Performing reception responsibilities including answering phones
• Maintaining written and / or electronic calendar / schedules
• Administering and monitoring billing procedures and budgeting records
• Providing support with small and / or informal meetings / events
• Maintaining and modifying confidential medical electronic / paper filing / retrieval methods, systems, and / or formats
• Providing functional supervision to lower classified clerical position(s)
• Ensuring the efficient operation of the office
• Performing cross-functional responsibilities, as assigned
• Performing other related clerical activities and duties consistent with the job classification, as required

Qualifications

• Community College Diploma in General or Medical Office or equivalent Administration At least one (1) to two (2) years of related experience
• Extensive on-the-job computer / word processing, database and spreadsheet software experience required; advanced experience in a Microsoft Office environment required
• Excellent written and verbal communication skills, strong organization and prioritization skills with the ability to perform multiple concurrent tasks with a high degree of attention to detail
• Previous experience in coordinating room bookings and scheduling
• Strong knowledge of Microsoft Outlook
• Ability to learn quickly and work independently
• Previous experience with ERP such as EPIC / OSCAR is an asset
• Excellent interpersonal skills
• Be a good team player
• Ability to maintain confidentiality as per UHN and departmental policies
• Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines in accordance with UHN standards
• Knowledge of applicable legislative, UHN and / or departmental policies
• Client service oriented, with the ability to effectively work with diversity and appreciate that people with different opinions, backgrounds and characteristics bring richness to the challenge or situation at hand

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including : travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity.

Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance.

Any information received related to an accommodation will be addressed confidentially.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire.

Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN’s mandatory Vaccination Policy that is in effect.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process.

Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.