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Executive Assistant

Executive Assistant

The Government of Nova ScotiaHALIFAX, NS, CA
7 days ago
Salary
serp_jobs.job_card.currency_minsalary_currency_maxsalary_biweeklyly
Job type
  • Full-time
Job description

Apply By : 28-Feb-25  ( Applications are accepted until 11 : 59 PM Atlantic Time)

Utility Review Board

Executive Assistant

Competition # UARB 01-25

PLEASE NOTE THIS IS NOT A CIVIL SERVICE OPPORTUNITY

The Nova Scotia Utility and Review Board (NSUARB) is an independent quasi-judicial tribunal with broad regulatory and adjudicative jurisdiction over a wide scope of subject areas. More information on the Board can be found here

We are looking for a highly skilled and experienced Executive Assistant to join our team. Using your strong organizational, communication, and computer skills, you will provide administrative support to the Chair of the Board and the Executive Director.

Upon proclamation of the Energy and Regulatory Boards Act, the NSUARB will be continued as the Energy and Regulatory Boards Tribunal and two new boards, the Nova Scotia Energy Board and the Nova Scotia Regulatory and Appeals Board will be established. This position will transition to be responsible for and support one or both boards.

As the ideal applicant, you are highly professional, detail-oriented and enjoy working in a team-oriented environment. You are an organized self-starter with the ability to work independently to prioritize tasks within tight deadlines. Strong verbal and written communication skills are essential, as are strong interpersonal skills, in effectively interacting with Board Members, staff and stakeholders

Responsibilities include, but are not limited to, the following :

  • Prepare a wide variety of complex and routine documents while ensuring high degree of accuracy.
  • File, retrieve and circulate complex, routine and sometimes confidential documents.
  • Communication such as receiving, screening, responding to and routing of phone calls and mail; and liaising with Board members, staff and stakeholders on a wide variety of matters.
  • Schedule and coordinate meetings, appointments, and conference calls; make travel arrangements and coordinate itineraries.
  • Transcribe dictations / sound files.
  • Provide support for onsite and offsite meetings
  • Compile and maintain hearing-related files.
  • Coordinate workflow for Board Member administrative assistants.
  • Perform Public Proceeding Assistant duties as needed

Qualifications required :

  • Post-secondary diploma or certificate in Business Administration or Paralegal Services.
  • Minimum 8 years of post-graduation experience
  • 3-5 years of experience working as an Executive Assistant - preferably in a legal environment. Document : 317951
  • High aptitude for technology and a high level of proficiency with MS Office Products, Adobe Acrobat, document management programs (e.g. eDocs DM); case management programs (e.g. FileMaker), and confidential document repository (e.g., TitanFile).
  • Exceptional transcription, grammar and proofreading skills.
  • Exceptional attention to detail and sensitivity to confidential and sensitive materials required.
  • Exceptional online legal research for case law, statutory references, etc., as required.
  • Must have a “can do”, results focussed attitude and be a proactive problem-solver.
  • Ability to exercise tact, discretion and sound judgement.
  • Ability and willingness to learn new programs and program updates.
  • Working conditions may include irregular hours therefore the ability to be flexible and adapt to change is required.
  • Fluency in written and oral French would be an asset.

    • An acceptable combination of education and experience may be considered. Please clearly indicate in your resume or covering letter how you meet the qualifications and requirements for this position.

    Salary Range :

    2,289.42 - $2,861.78 bi-weekly (depending on qualifications and experience). In addition, the NSUARB offers a comprehensive benefits package.

    An offer of employment is conditional upon the satisfactory results of reference checks, criminal background checks, and verification of your credentials.

    Closing Date :

    Closing date for applications is, February 28, 2025, at 4 : 30 pm.

    Additional Information

    The NSUARB supports equity in employment. Applications received after the closing date will not be considered. Information about the Nova Scotia Utility and Review Board can be found by visiting our website at : https : / / nsuarb.novascotia.ca

    Applicants replying by email submission are asked to merge their cover letter and resume into one file. Send merged document to [email protected] Please ensure the email subject line reads as : Executive Assistant UARB 01-25.

    For those applying by regular mail or delivery please quote the competition number and job title in the cover letter and clearly mark the envelope PRIVATE & CONFIDENTIAL. Applications being submitted by regular mail should be sent to :

    Human Resources Officer Nova Scotia Utility and Review Board

    1601 Lower Water Street

    P.O. Box 1692, Unit “M”

    Halifax, NS B3J 3S3

    Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer.

    We thank all applicants for their interest, however, only those selected for an interview will be contacted.

    For questions or concerns, please contact [email protected]