Administrative Assistant/Executive Assistant - Eurofins CDMO Alphora, Inc.

Job Description

Eurofins CDMO Alphora is seeking a dynamic individual to join our Administration Team. This opportunity serves a critical role in supporting the President and members of Senior Leadership.

The successful candidate will be extremely organized, efficient, deadline-oriented, and able to multi-task in a fast-paced environment while also providing effective administrative support to our campus.

Executive Administration :

Provide high-level administration support to the President : Client / Corporate visit support (onsite / offsite)Travel supportSite coordination.

Scheduling and meeting coordinationManage / follow-up on deliverables (e.g. KPI’s, monthly reports)Calendar management - scheduling and meeting coordinationTravel arrangementsExpense managementEvent Registration

• Legal and Corporate Agreements approvals and filing : Processing MSAs, CDAs, Quality AgreementsBoard ConsentsCapital ApprovalsIntellectual propertyLitigationConstruction / City PermitsAdmin, Financial, CapEx, corporate approvalsAnnual certifications (safety policies)Eurofins Corporate documents
• Support the Office Manager / Human Resources Business Partner and other members of the Senior Leadership Team as requiredSupport monthly leadership meetings - coordinate refreshments and cateringTravel coordinationSite meetings / events

Site Administration :

• Provide direct administrative support to the Office Manager / Human Resource Business Partner in all aspects of administration : Support in the maintenance and creation of GAPs / SOPsManage requirements for all printed stationery and business cardsKey / furniture asset inventory
• Provide general office administration support for multiple sites and departments as required : Administrative support for regulatory, client, consultant audits as requiredResponsible for procuring canteen and office supplies and sourcing alternative vendors as requiredSupport requests for lab coats for laboratory staffWork with various vendors and suppliers for service and equipment as needed
• Support internal Finance team and collaborate with National Support Centre (NSC) on invoice / billing requirements : Processing of corporate Pos / Invoices - obtaining approvals for payment / processing as well as troubleshooting billing issues
• Reception duties including : managing incoming calls / inquiriesmail / couriers and distribution of interoffice mailgreeting visitors and ensuring adherence to visitor policy requirements

Qualifications

The ideal candidate will have the following :

• Education : A post-secondary education is required.
• Experience : Minimum five (5) years of relevant administrative office experience supporting executive leaders
• Professionalism (ability to exercise tact, good manners, discretion, confidentiality, maturity)
• Have knowledge of legal language and experience with contract review
• High attention to detail and ability to proofreading documents for errors
• Have the ability to pivot and adapt based on the needs of the business
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software / tools
• Have strong communication skills both oral / written
• Ability to work independently and as part of a team
• Excellent organizational / time management skills with the ability to multi-task
• Be able to work in a fast-paced environment
• Experience with DocuSign or similar electronic signature solution
• Experience with COUPA an asset

Additional Information

At Eurofins we offer excellent full-time benefits including health & dental coverage, life and disability insurance, RRSP with 3% company match, paid holidays, paid time off.

Accommodation : Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request via the website at .

As a Eurofins employee, you will become part of a company that has received international recognition as a great place to work.

To learn more about Eurofins, please explore our website at

We thank all applicants within commuting distance of GTA, Ontario for showing an interest in this position. Only those selected for an interview will be contacted.

NO AGENCIES, CALLS OR EMAILS PLEASE