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Administrative Coordinator

Administrative Coordinator

The HR ProOshawa Central, ON, ca
2 days ago
Salary
CA$20.00 hourly
Job type
  • Full-time
  • Quick Apply
Job description

Job Description

Job description

Are you highly organized, detail-oriented, and passionate about creating efficiency?

Kathleen Black Coaching International (KBI) is looking for an exceptional Administrative Coordinator to support our coaching and training operations. In this role, you’ll play a key part in ensuring a seamless experience for our clients by managing CRM updates, coordinating training materials, and providing top-tier administrative support.

If you thrive in a fast-paced, dynamic environment, have strong communication ski ls, and love keeping things organized, we’d love to hear from you!

Key Responsibilities

  • Client & CRM Management
  • Ensure a smooth onboarding experience for new Revel clients by adding them to Kajabi and updating their client profiles in HubSpot.
  • Maintain accurate and up-to-date client records for tracking and follow-up.
  • Strengthen client relationships by making quick follow-up calls regarding document signing, payment reminders, and onboarding support.
  • Vendor & Communication Support
  • Keep external vendors on schedule by sending timely reminder emails andtracking responses.
  • Assist with coordinating vendors for training sessions, events, and marketinginitiatives.
  • Training & Content Management
  • Upload, organize, and manage training sessions in Kajabi, ensuring clients have easy access to up-to-date content.
  • Assist in refreshing and updating existing KBCC presentations for coaching programs.
  • Create simple but effective documents to support training and internal processes.
  • Calendar & Meeting Coordination
  • Monitor the KB calendar to prevent double bookings and ensure Zoom links are correctly set up for scheduled meetings.
  • Provide scheduling support to streamline operations and minimize conflicts.
  • Inventory & Logistics Support
  • Visit the storage unit (in Oshawa) to organize and sort through company inventory.
  • Conduct light deliveries and pickups as needed for events and business operations.
  • Maintain an accurate inventory of materials, ensuring items are available when needed.

Personal Assistant Duties

  • As needed.

    • What You Bring

  • Highly organized and detail-oriented, with the ability to manage multiple tasks seamlessly.
  • Strong written and verbal communication skills, ensuring clear, professional interactions with clients and vendors.
  • Tech-savvy, with experience (or willingness to learn) Kajabi, HubSpot, and other CRM or online training platforms.
  • Proactive problem solver – able to identify and resolve scheduling conflicts, client needs, and administrative challenges.
  • Thrives in a fast-paced environment and can work both independently and collaboratively.
  • Quick learner, eager to master new systems, tools, and processes.
  • Valid driver’s license and access to a reliable vehicle for light deliveries and travel.
  • Professional appearance and punctuality – must be on time and dress professionally for meetings and in-person interactions.

    • Why Join KBI?

  • Make an Impact – Be part of a leading coaching organization that helps real estate professionals grow their businesses.
  • Growth & Development – Gain hands-on experience in CRM management, client engagement, inventory management, and coaching operations.
  • Flexible Work Options – A hybrid role with both remote and in-person responsibilities.
  • Collaborative Culture – Join a mission-driven team that values innovation, efficiency, and continuous learning.