Executive Assistant to the President & Founder

We have an exciting in-office opportunity in Victoria, BC, for an experienced  Executive Assistant to support the President and Founder of the Abstract Group of Companies . Are you a highly organized, proactive, and detail-oriented Executive Assistant with a passion for supporting leaders in both professional and personal capacities?

Collaborating with the President and Founder of this dynamic and fast-paced company, this role is perfect for someone who thrives in multi-faceted environments and enjoys wearing multiple hats—from providing executive support to managing personal tasks and errands.

If this role sounds exciting to you, please be sure to review the full job description to learn more about this new opportunity.

Every day will be different and may include :

• Providing comprehensive administrative support to the President, including calendar management, meeting coordination, correspondence, and document preparation.
• Serving as a primary contact, managing communications and ensuring a smooth workflow for daily operations.
• Coordinating travel for the President and the Executive Team.
• Managing personal errands, including online shopping, household management, coordinating family travel, and booking personal appointments (e.g., health, wellness, and events).
• Coordinating personal events, including family vacations, celebrations, and social gatherings.
• Personal budget tracking and expense reporting, and ensuring timely payments and reconciliations.
• Liaising with internal teams and external contacts to prioritize the President’s time and projects.
• Anticipating needs and proactively addressing challenges before they arise.

Requirements

The Executive Assistant we are looking for brings :

Skills and Attributes that will help you thrive :