Vacancy Overview
Administrative Assistant Grande Prairie, AB
Airswift is seeking an Administrative Assistant to join one of our major energy oil & gas clients in Grande Prairie, AB.
This is an initial 6-month contract with a huge possibility to be extended.
Roles and Responsibilities
- Answering and directing phone calls
- Greeting and assisting visitors
- Managing and distributing incoming and outgoing mail
- Maintaining office supplies inventory and ordering new supplies for the main office and field offices
- Completing general orders for building maintenance, including office furniture
- Coordinating general office maintenance, including snow removal, lawn care, gravel delivery, cleaning services, septic, and potable water
- Handling administrative requests and queries
- Performing data entry
- Assisting with the onboarding of new employees
- Liaising with clients, suppliers, and other staff
- Managing the corporate credit card, including making authorized purchases, tracking expenditures, and ensuring timely reconciliation of statements
- Managing distribution lists and phone lists
- Gathering and submitting contractor hours
- Updating the internal communication page
- Managing security management software for the main office
- Supporting social club events
- Preparing catering for town halls
- Coordinating IT requests for field locations
- Assisting the fleet admin with prepping new and outgoing fleet vehicles
- Completing PPE and vehicle safety equipment orders
- Supporting administrative team members with various ad hoc tasks as needed
Requirements
- Valid Driver's license
- Minimum 2-5 years of relevant administrative experience
- Strong Team Player
- Ability to Thrive in a Fast-Paced environment
- Self-Starter
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