Records Coordinator

Job Information

Reporting to the Manager, Information Services, and as part of the Information Service Unit within the Policy, Legislation and Communications Division, within the Department of Finance, the Records Coordinator delivers services to the Departments of Finance, Executive and Indigenous Affairs, Environment and Climate Change, Industry and Tourism and Investment, and the Prosper Northwest Territories.

The Records Coordinator is a pivotal position that provides expertise in the development and promotion of records management policies, guidelines, and procedures across the above Departments. The incumbent is accountable for ensuring that an effective departmental records management system is functionally managed, understood and maintained.

The incumbent is required to consult with and have clear and frequent communication with various departmental staff regarding the records function. As there may be competing priorities, the incumbent must manage multiple projects and reprioritize activities on a regular basis as required.

Time is spent inspecting boxes of semi-active records and file cabinets, meaning a frequent need to bend and an occasional need to lift boxes. Boxes need to be lifted or moved short distances about once a week. On occasion, the incumbent will be exposed to dust, mildew and or degraded records boxes in storage areas and within the storage boxes.

The Information Service Unit supports employees across the supported Departments and organizations, whether at Headquarters in Yellowknife or in regional Offices, Fort Smith, and Hay River, Fort Simpson, Norman Wells, and Inuvik or area offices throughout the Northwest Territories.

The incumbent may travel to regional offices to train and assist in records management.

Typically, the above qualifications would be attained by :

Completion of a post-secondary degree in Information Management or related field (Archival Science, Library, and Information Science), plus 2 years of directly related experience.

Equivalent combinations of education and experience will be considered.