Administrative Assistant

We are seeking an Administrative Assistant to join our team. This role is based in Toronto, Ontario, and offers a short term contract employment opportunity. As an Administrative Assistant, you will be supporting the team in various aspects, ensuring smooth and efficient operations.

Responsibilities :

• Liaise with vendors to maintain office supplies inventory, ensuring workplace needs are met.
• Handle phone and email communications, ensuring timely responses to both internal and external inquiries.
• Assist in managing and updating both physical and digital filing systems for seamless document retrieval and organization.
• Arrange meetings, appointments, and team events while managing calendars for team members.
• Prepare, proofread, and organize documents, presentations, and reports with consistent accuracy.
• Provide exceptional support to team members by proactively completing assigned tasks.
• Welcome visitors and clients in a warm and detail oriented manner.
• Assist with various office maintenance tasks, ensuring a well-functioning and detail oriented environment.
• Contribute to the improvement of administrative processes to help the team operate more efficiently.
• Minimum of 1 year experience in an administrative role
• Proficient in answering inbound calls and providing excellent customer service
• Demonstrated experience in data entry
• Ability to handle email correspondence professionally
• Experience in managing both inbound and outbound calls
• Proficiency in Microsoft Excel for data management and reporting
• Familiarity with Microsoft Outlook for email communication and scheduling
• Comfortable using Microsoft PowerPoint for creating effective presentations
• Expertise in Microsoft Word for document creation and editing
• Ability to schedule appointments efficiently and accurately

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

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