Administrative Assistant

CIMA+London, Ontario, Canada

7 days ago

Job type

Full-time

Permanent

Job description

We are seeking a highly organized and motivated Administrative Assistant to join our team. This fulltime position is ideal for a professional who thrives in a dynamic office environment and enjoys handling a wide range of administrative tasks. The ideal candidate will be responsible for daytoday office management duties and providing administrative support on various projects.

This role will be based out of our new London office at 140 Fullarton Street Suite 1600 London ON N6A 5P2.

Key Responsibilities :

Act as the first point of contact for clients visitors and staff handling inquiries managing the reception area and ensuring smooth office operations.
Provide general administrative support to the team including scheduling meetings maintaining calendars and coordinating office activities.
Manage office supplies inventory order materials and maintain a wellorganized office environment.
Assist with the preparation and proofreading of reports proposals presentations and other documentation.
Support the project management team with administrative tasks such as maintaining project files tracking project milestones and scheduling meetings with clients and stakeholders.
Handle phone calls emails and correspondence ensuring timely responses and followups.
Assist with maintaining office equipment including coordinating repairs and ensuring all systems are functioning smoothly.
Maintain confidential information and handle sensitive documentation with discretion.
Perform other administrative duties and assist with ad hoc tasks as needed.

Qualifications :

Proven experience in office administration or receptionist roles preferably within a consulting engineering firm or similar industry.

Strong organizational skills and attention to detail with the ability to handle multiple tasks simultaneously.

Excellent communication skills both verbal and written.

Proficient in Microsoft Office Suite (Word Excel Outlook PowerPoint).

Ability to work independently take initiative and work collaboratively within a team environment.

Positive attitude strong work ethic and a professional demeanor.

Knowledge of project management tools or experience in supporting project teams is a plus.

Education and Experience :

High school diploma or equivalent required; Associates degree or higher preferred.

Minimum of 2 years of experience in an administrative role preferably in a consulting engineering environment.

Why choose CIMA Because we offer you :

Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week

Employee and Family Assistance Program

Retirement Savings Plan (RRSP) with up to 4% employer contribution

As an employeeowned company an annual opportunity to purchase shares for all employees

Flexible work schedule in a hybrid work mode

Work / Life balance policy across Canada

35 weeks of vacation based on years of relevant experience

Tailored training to improve your existing skills

For additional info or interest contact Maria Rivas.

LIHybrid

Additional Information :

Ethics and integrity are fundamental values at CIMA. That is why we are committed to ensuring equal access to resources and opportunities for candidates regardless of their identity (race ethnicity colour religion gender age disability sexual orientation gender identity or expression socioeconomic status or background etc.).

In keeping with the principles of employment equity we encourage all applications including but not limited to those from women Indigenous people people with disabilities and visible minorities. We also encourage candidates to complete the selfidentification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA advantage CIMA.

Remote Work : Employment Type :

Fulltime

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Vacancy : 1