Document Control Lead - CJV

Role and General ResponsibilitiesSetting up and maintaining project documentation within project filing requirements;Checking the quality of drawings and documents to be catalogued;Receiving, tracking and monitoring drawings and documentation;Interfacing with the project team to coordinate the control of documentation;Generating transmittals to send documentation to external parties through electronic or hard copy means;Checking the accuracy of transmittals;Expediting the review of internal and external documentation within engineering departmentsOther duties as requiredDevise a structured filing system for corporate documentsDevise a structured, WBS-based filing system for project documentsCollect, scan and upload documents following set proceduresEnsure all technical documents such as reports, drawings and blueprints are collected and registered in the document control systemScrutinize and input document data into the document control system, ensuring that the information entered is always accurate and up to datePrepare and check the accuracy of document transmittal sheets generated by the systemUse the selected document management system for everyday operations, maintenance and quality controlNotify personnel of updated document versions and how to access themProvide support to the Contracts & Procurement Manager for compilation of drawings and manuals required for tender purposesProvide support to the Contracts & Procurement Manager for tender preparationValidate that contractor files are up to datePerform any specific system-related projects or tasks as may be directed by the Project Controls Manager from time to timePerform departmental audits on technical documentsExpedite the review of vendor documentation with EngineeringLiaise with vendors regarding timely receipt and delivery of documentsExtract the various document control reports defined in the project instructionsProvide routine reporting to the Project at prescribed intervalsQualifications and Education RequirementsA four-year degree is preferred, however a two-year technical degree augmented with courses and / or seminars in engineering change control, change requests, contract administration, project management, is acceptable.Ten years of document control experience, with at least five-years supporting an engineering and construction project, preferably in the public-sector.Experience with Microsoft Office Suite of software is required.Experience with Adobe Acrobat is required.Experience with large-scale Document Control Software is requiredExperience working with many file typesComplete understanding of construction documentsPreferred SkillsExcellent interpersonal communication skillsAbility to work individually or as part of a team