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Extra-Mural Administrative Support

Extra-Mural Administrative Support

The EMPMiramichi, Canada
7 days ago
Job type
  • Full-time
  • Permanent
Job description

JOB SUMMARY

The Extra-Mural Administrative Support will provide administrative support services to the EMP Unit.

Duties include but are not limited to :

Registration / Admission Duties

  • Performs receptionist duties such as answering telephone, greeting visitors, taking and relaying messages; screens callers, identifies problem and forwards to appropriate staff; provides information as required.
  • Processes referral requests; enters physicians’ orders.
  • Admits, transfers, registers, and discharges patients.
  • Assembles, disassembles and maintains charts; files reports.

Fleet Maintenance Duties

  • Coordinates vehicle fleet maintenance such as repairs, cleaning, and annual inspection.
  • Ensures vehicles are assigned to employees; maintains all related vehicle documentation.

    • Administrative Support Duties

  • Creates and types documents such as reports, letters, forms, tables.
  • Performs general office duties such as photocopying, faxing, filing, processing mail.
  • Maintains the inventory of office, equipment and medical supplies.
  • Compiles statistics and produces reports such as admissions, daily visits, discharges, travel, and education.
  • Enters payroll information, maintains employee timesheets and arranges for the replacement of short notice absences such as vacation, sick, holidays.
  • Verifies codes and submits invoices for payment.
  • Maintains petty cash account.
  • Schedules meetings; records, types and distributes minutes.
  • Arranges travel and submits expense forms.
  • Updates policy and procedure manuals.
  • Ensures sharp containers are properly secured and forwards to appropriate location.
  • Maintains inventory of medical equipment, labels new equipment, and ensures equipment is cleaned and maintained; performs follow-up with suppliers such as Red Cross

    • REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS :

  • High school graduation plus an administrative support program of over one year and up to two years, which includes medical terminology / transcription courses;
  • One year of previous work experience is required;
  • Demonstrated proficiency, verified by testing, all of the following areas : Microsoft Applications (Beginner Level)- Word, Excel, Outlook , PowerPoint, Typing, Medical Terminology, Data Entry
  • Submit a valid and clean criminal record check;
  • Must demonstrate the ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills;
  • Must be able to work all shifts as assigned, maintaining a good attendance record;
  • Must have a high regard for confidentiality; and
  • Must have excellent work habits and have a professional appearance.