EXEC ADMIN - Executive Administrative Assistant

Posting Title

EXEC ADMIN - Executive Administrative Assistant

Position Classification

Executive Administrative Asst

Union

N / A

Work Options

Hybrid

Location

Victoria, BC V9B 6X2 CA (Primary)

Salary Range

$61,966.26 - $70,087.08 annually

Close Date

11 / 19 / 2024

Job Type

Regular Full Time

Temporary End Date

Ministry / Organization

BC Public Service ->

Children & Family Development

Ministry Branch / Division

The Office of the Indigenous Child Welfare Division

Job Summary

The Team

The Office of the Indigenous Child Welfare Director (ICWD) is a new division in the Ministry of Children and Family Development set up to shift and improve B.

C.'s child welfare system and create changes that align with Indigenous rights, laws, and priorities as part of a joint jurisdiction model of service delivery.

The division will provide leadership and advice for services to First Nations, Metis, and Inuit families delivered under the Child, Family and Community Service Act (CFCSA) and directly support the implementation of Indigenous jurisdiction.

For more information about the Office of the Indigenous Child Welfare Director (ICWD) please see ICWD

The Role

Reporting up to the Assistant Deputy Minister (ADM) and Indigenous Child Welfare Director (ICWD), this position will provide secretarial and administrative services to the ADM and their office.

Qualifications :

Education and Experience

• Grade 12 plus a certificate in office / business / public administration, or equivalent work experience.
• Minimum 3 years' of administrative experience working in a confidential office capacity.
• Minimum 3 years' of experience providing executive administrative support at a progressively increasing responsibility level, including managing demanding executive calendars including booking meetings, scheduling appointments.
• Minimum 2 years' of experience with booking and making travel arrangements.
• Minimum 2 years' of experience establishing and maintaining operational and administrative procedures.
• Minimum 2 years' of experience with facilitating meetings, including compiling and organizing meeting materials.
• Minimum 5 years' experience using Microsoft Office suite (Word, Excel, Outlook, PowerPoint, Teams, etc.).
• A combination of education and experience may be considered.

Preference may be given to applicants with :

• Applicants who self-identify as Indigenous (First Nations, Inuit and / or Métis), with the required combination of education and experience.
• Applicants who self-identify as LGBTQ2S+, a Person with a Disability, and / or a Visible Minority, with the required combination of education and experience.

Amendment (2024 / 11 / 06) : Preference added

• More experience in any of the above requirements.
• Experience working with First Nations, Indigenous peoples and / or Indigenous Organizations.
• Experience working in an executive office in Municipal, Provincial or Federal government.
• Experience working with the Ministry of Children and Family Development.
• Experience supporting a senior executive in the BC Public Service.
• Experience with BC Public Service applications (e.g., iExpense, e-Approvals, TALM, CLIFF, RMS).
• Experience drafting confidential and sensitive emails, briefing materials, reports.

For questions regarding this position, please contact [email protected]

About this Position :

Flexible work options are available; this position may be able to work a hybrid schedule as per the Telework Agreement upon discussion with supervisor.

An eligibility list may be established to fill future permanent or temporary vacancies.

A Criminal Record Check (CRC)will berequired.

Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service :

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens.

Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages.

Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations status or non-status , Métis, or Inuit) applicants.

Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply :

Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter : NO- Please do not submit a cover letter as it will not be reviewed.

Resume : YES- Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire : YES- You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements.

Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience.

The questionnaire will take approximately 60 minutes to complete

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR.

Gain insights into the hiring journey by joining a Career Conversation .

Applications will be accepted until 11 : 00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category

Administrative Services, Social Services