Receptionist

We are seeking a dynamic and friendly Receptionist to join our team, serving as the first point of contact for our clients and visitors. The ideal candidate will possess excellent communication skills and a warm demeanor that reflects our company’s commitment to exceptional customer service. In this pivotal role, you will manage the front desk operations, ensuring smooth daily functioning and a welcoming atmosphere for everyone who walks through our doors. This position is vital in maintaining positive relationships with guests, clients, and stakeholders, showcasing our company's professional image. You will handle a variety of administrative tasks, juggle multiple responsibilities, and utilize organizational skills to streamline processes. Our Receptionist will not only manage incoming calls and inquiries but also facilitate communication within the office and assist in coordinating various administrative functions. If you thrive in a fast-paced environment and enjoy working with diverse individuals, we invite you to apply for this exciting opportunity where you can contribute significantly to our team and make a lasting impression on our visitors.

What you will do :

Reception or Reception back up duties.

Provide administrative support to senior managers, managers and client service teams.

Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.

Coordinate, prepare, edit and / or proofread documents such as correspondence, presentations, and reports using various software.

Proactive and independent management of manager's calendar and contact database in order to maximize best use of the manager's time.

Coordinate travel arrangements

Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials.

Assist in the proposal process as required, working with the proposal team and proposal coordinator.

Assist in the preparation and submission of time and expense reports for the partner(s) supported.

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What you bring to this role :

Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat.

Proficiency to quickly learn proprietary software.

Excellent communication skills.

Strong project management skills.

Good judgment and analytical skills with a focus on attention to detail.

Capable of working independently and take ownership of tasks.

Ability to quickly and smoothly adapt to changing client demands.

Minimum 1-2 years administration experience.

College diploma or an equivalent combination of education and experience with an administrative assistant skill set.

Fire Safety training; Emergency Response / First Aid training; Occupational Health and Safety training an asset.