Executive Administrator

Role Responsibilities

The Executive Administrator reports to, and provides administrative support to the Executive Director and Branch. Duties include maintaining meeting schedules, files, correspondence, travel arrangements, expense claims, and emails in order to assist the Executive Director in performing his duties professionally and in a timely manner. The incumbent has extensive knowledge of the various areas of Branch business and is exposed to confidential information. Responsible for the flow of information and correspondence between the Executive Director and Assistant Deputy Minister (ADM) and between Executive Director and Branch Directors.

The primary responsibilities for the Executive Administrator include, but are not limited to :

• Scheduling and arranging meetings on behalf of Executive Director
• Organizing travel arrangements, including booking flights and accommodations, car rentals, etc.
• Accepting meeting requests and arranging logistics (book boardrooms, ordering meals if required
• Composing and typing routine correspondence (memos, letters, etc.) for Executive Director’s signature as required
• Reviewing and proofreading all incoming correspondence for Executive Director signature, ensuring grammatical and formatting accuracy. Returning to program areas for any necessary revisions
• Liaising with ADM and DM offices, along with other branches in the ministry. Maintaining relationships and contacts outside of the branch. Actioning any request to the department from ADM or DM offices as requested / required
• Coverage for other Executive Administrators as required.

The successful candidate will have :

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to .

Required :

Equivalency : Related experience or education (e.g. related diploma) may be considered as an equivalency on a one for one basis.

Assets :

Notes

This position is a Permanent, Full – time role with the standard weekly work hours of 36.25, Monday to Friday (8 : 15 am – 4 : 30 pm).

Location : Edmonton, AB

Applicants are required to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Any costs associated with obtaining the required documents / checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents / checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.