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Construction Site Administrator

Construction Site Administrator

FitzroviaToronto, ON, Canada
19 days ago
Job type
  • Full-time
Job description

About the Role :

Fitzrovia is seeking to hire a Construction Site Administrator to join our team. This role will provide administrative and clerical support services to the construction site team, as well as assistance with accounts payable / cost control for the site team. Experience working in a construction environment is strongly preferred.

At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well suited for a candidate looking to roll up their sleeves, wear multiple hats and contribute to all aspects of real estate investment and development.

Responsibilities

  • Supports the day to day running of the construction site team
  • Preparation of site meeting minutes, daily reports and timesheets, summaries and weekly progress reports and distribution accordingly
  • Greeting visitors to site and ensure they are signed in and oriented to site procedures
  • Field expediting of miscellaneous materials, rented and operated equipment
  • Physical point of contact on-site for deliveries and pick-ups
  • Assist with document control (distribution of drawings and specifications via Procore and hard copies where required)
  • Update trailer boards with the most up to date Health and Safety procedures and reports
  • Assist with the organization of site meetings as well as sub-trade coordination meetings
  • Assist in the orientation of new site personnel
  • Assist with surveying, layout, lines, levels, and verification of the work
  • Routine correspondence to Sub-Trades and Suppliers in co-operation with the Superintendent and Project Management staff
  • Assist Project Manager and Superintendent in tracking issues, changes in condition, requests for information and change orders and updating Procore
  • Assist with the management of and track our QA / QC program
  • Create and maintain spreadsheets for tracking of construction progress as requested by the Site Superintendent and Project Management Staff
  • Assist the Superintendent with the execution of his / her duties
  • Provides administrative support to employees on the construction site as required
  • Manage the internal software; following all the process from ordering to invoicing, including inventory of the materials received (reconciliation)
  • Support with contacting suppliers to resolve discrepancies
  • Support with the timecard and payroll process for general labourers
  • Match courier slips to invoices for Accounts Payable
  • Administrative Support for Site Superintendents & Project Management staff including Purchase Orders (PO), Change Events (CE), Potential Change Orders (PCO), Contract Change Orders (CCO), Type minutes of meetings etc.
  • Scanning / uploading and filing documents into PROCORE as required by Site Super intendent, Project Managers / Project Coordinators
  • Provide accurate administrative support by composing and editing a variety of documents including letters, emails, agendas, reports and presentations
  • Other duties as assigned

Qualifications and Experiences :

  • A minimum of 2 years in an administrative position
  • Experience in the construction industry is preferred
  • Experience with accounts payable / invoice management, or cost control is preferred
  • Proficient with Microsoft Office, Excel, Word, Outlook, MS project, Procore (or another document control software)
  • Effective communication skills both written and verbal
  • Effective analytical and problem-solving skills
  • Effective time management skills and the ability to work independently
  • The ability to work in a fast-paced environment and work to deadlines and short turnaround time frames
  • Willingness to learn new processes, procedures, and software

    • Why Fitzrovia :

    Fitzrovia is Canada’s largest developer of purpose-built rentals, with over 8,800 units completed, acquired, or under development across the Greater Toronto Area and Montreal, representing over $9 billion in assets under management. We deliver high quality rental supply to the housing market across the affordability spectrum, including our flagship Fitzrovia Collection communities, Maddox modern vintage communities and Waverley premier student accommodations.

    We distinguish ourselves through our vertically integrated operating model where we own and manage the full process from land acquisition through to design, construction, leasing and award-winning property and asset management. We put our residents first and relentlessly innovate to exceed their expectations with world-class hospitality, amenities, and customer service. Our vibrant rental communities inspire and connect our residents while delivering long-term cash flow and capital appreciation for our investment partners.

    We focus on our people and our culture, and offer a competitive salary, benefits, and career development opportunities. As a proud Canadian company, we are consistently recognized as one of the Best Places to Work by The National Apartment Association. To learn more about Fitzrovia, our people and our communities, visit . The future of rental living is here.

    Fitzrovia is an equal opportunity employer and is committed to creating an inclusive environment for all our employees. If you require reasonable accommodation during the recruitment process, please reach us at