Administrative Assistant

Hays has partnered with a small contracting business located in Burlington, Ontario who focus in ICI projects across Ontario. This family owned business are looking for a dedicated team player to join their team as a full-time Administrative Assistant.

Duties would include :

• Customer service including answering phones
• Processes and distributes incoming mail, prepares outgoing mail, arranges for couriers (packaging / preparing necessary materials, printing labels, and calling courier), while ensuring proper record keeping
• Process Material Orders and project related requests in a timely manner
• Maintain project files, records, and spreadsheets, ensuring accurate and up-to-date information.
• Manages various general e-mail inboxes and triages requests to appropriate departments and team members
• Processes and distributes incoming mail, prepares outgoing mail, arranges for couriers (packaging / preparing necessary materials, printing labels, and calling courier), while ensuring proper record keeping
• Provides general upkeep and maintenance of office including changing ink cartridges in printers, as well as monitoring inventory for ordering printer supplies, office stationery and supplies, etc.
• Coordinates kitchen areas by ensuring adequate supply of coffee, water, beverages, and other kitchen supplies and ordering as required
• Responsible for sending companywide communications, as required
• Oversees WSIB Health and Safety Requirements, WSIB Safety Groups and Site Docs
• Assist Estimating Team with Updated Calendar Request for Tenders and associated document requirements
• Other reasonable duties as required

Qualifications

If you or someone you know would be a good fit, please apply today.