Accounts Payable Administrator

Description

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential.

Job Overview :

Reporting to the Accounts Payable Supervisor, the Accounts Payable Vendor and System Administrator is responsible for supporting site staff with the accounts payable process in accordance with organizational policies and procedures.

Responsibilities :

• Qualify and onboard vendors by coordinating with managers and outsourced qualification companies to obtain necessary documents (WCBs, COIs, etc.).
• Process and maintain vendor set-ups in the accounting system and enterprise database, ensuring compliance with qualification requirements.
• Guide Property Managers on vendor setup processes and maintain accurate vendor records.
• Establish workflows and processes tailored to each property, collaborating with internal and external clients to ensure efficiency.
• Serve as a primary resource for client accounting systems, troubleshooting user issues, researching solutions, and escalating unresolved matters.
• Provide user training, documentation, and process support to enhance system knowledge and reduce errors.
• Run periodic reports, perform scheduled system activities, and oversee vendor and system maintenance tasks.
• Address and resolve internal and external information requests and customer issues with effective communication.
• Participate in meetings to integrate activities, resolve issues, and stay updated on industry policies and regulations.
• Maintain a professional team atmosphere, follow processes, uphold quality standards, and raise concerns as needed.
• Adhere to attendance requirements for shifts, meetings, and training while supporting assigned projects and special tasks.

Skills & Qualifications :

What We Offer :

As a full-time associate, you will be eligible for full comprehensive benefits including health & dental. In addition, you will be eligible for time off benefits, paid holidays, access to our Employee Assistance Program, Tuition Reimbursement, etc.

Compensation :

45,000.00 - $50,000.00 per annum

FirstService Residential is proud to be an equal opportunity workplace.  It is our policy to promote equal employment opportunity for all current and prospective associates. This applies to all employment-related matters, including the recruitment process, hiring decisions, compensation and benefits. We are committed to providing and maintaining a working environment that is based on respect and preserves the dignity and rights of everyone in the organization. If you have questions before or during the application process about our equal opportunity workplace, please reach out to our Recruitment team.

IN2018