Office Assistant

Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit.We are currently seeking an Office Assistant to join our Head Office. This is an excellent opportunity for an entry-level graduate to contribute to the firm's daily operations. The ideal candidate will have strong attention to detail and organizational skills. Hours : 9 : 30 AM – 5 : 30 PM, Monday to Friday. What you will be doing : Assist staff with office services requests, including photocopying, binding, and scanning documents. Provide administrative support as needed. Assist at Reception as required. Keep the Office Services Coordinator informed of operational, or staff concerns and make recommendations for resolution. Set up catering for meetings and events as required. Support firm and client functions, including those outside regular business hours. Provide support to and coverage for the Mailroom. Perform other duties as assigned. Qualifications Demonstrated ability to maintain a high level of professionalism and confidentiality in all situations. Capable of working autonomously while also collaborating effectively within a team environment. Excellent verbal and written communication skills. Strong ability to prioritize tasks efficiently. Previous office experience is advantageous. Possess a customer service-oriented mindset. Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.