Jobs in Coquitlam, bc, canada

Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below.

Key Responsibilities :

• Project Management :  Handle assigned projects by researching, executing, and providing updates to the executive.
• Property Management :  Oversee property managers and coordinate maintenance tasks. Maintain vendor and contact records. Prepare properties for executive visits and manage clean-up afterward. Serve as emergency contact for vendors, including alarm companies, and coordinate payments.
• Travel Coordination :  Manage all business and personal travel arrangements, including flights, transportation, and itineraries. Coordinate private aircraft logistics, including maintenance and crew training. Plan and execute personal vacations. Track executive's travel days and US entry admissions.
• Vehicle Management :  Manage insurance renewals and state registrations. Coordinate repairs and maintenance.
• Insurance and Assets Management :  Coordinate home insurance renewals for properties and track valuable items (e.g., jewelry, art, wine).
• Visa and Immigration :  Manage US visa renewals for the executive, family, and employees as needed.
• Securities and Investments :  Verify filings related to securities purchases and assist with private placements. Complete filings for public companies.
• Event Planning :  Coordinate business and personal events and team office events. Handle reservations, ticket purchases, and registrations.
• Administrative Support :  Provide backup for the Controller and handle insider filings, banking, and investment trading. Ensure confidentiality agreements are completed by new employees. Manage petty cash and assist with various executive tasks, such as drafting letters and managing correspondence. Schedule meetings and maintain records.

Additional Duties :

If this sounds like the role for you, please apply today! Please reference job number 05060-0013125422 in all correspondence.

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