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Scheduling Officer

Date Posted : 03 / 26 / 2025

Req ID : 42309

Faculty / Division : Vice Provost, Strategic Enrolment Management

Department : Learning Space Management

Campus : St. George (Downtown Toronto)

Position Number : 00000234

Description : About us :

The University Registrar’s Office (URO) is a central support team that provides institutional leadership on student financial aid & awards, student accounts, client services & records, student systems and learning space management (LSM) and convocation. The URO works with faculty and divisional registrars to support undergraduate and graduate students throughout the student life cycle and is an advocate and service provider for University of Toronto students and tri-campus registrarial services.

The Learning Space Management (LSM) team has a focus on learning space excellence with stewardship of the University’s shared academic and testing space. The team provides leadership on academic scheduling, classroom design, instructional technology and accommodated testing.

Your opportunity :

The Academic Scheduling Team at LSM is a collaborative group that works together to support the academic mission of the University, throughout the year in a diverse series of processes. Reporting to the Assistant Registrar, Academic Scheduling & Testing Services, the team works with divisional contacts, registrarial staff and professors to schedule classrooms and exams, understanding the specific pedagogical needs through different divisions, departments, and professors and uses that knowledge to appropriately manage classroom selection and schedule exams and midterm The team also collects information from their contacts regarding classroom maintenance and accommodations to ensure that classrooms are functioning well and accommodations are supported, and collaborates with departments across the St. George campus to resolve issues & provide academic scheduling support & expertise.

Your responsibilities will include :

• Probing for information to ensure that scheduling constraints are known
• Analyzing and documenting room requirements for course delivery; Analyzing and recommending changes to room booking procedures
• Troubleshooting timetabling and / or room booking conflicts
• Analyzing departmental room submissions to find efficiencies in space utilization
• Determining priority of booking requests for various spaces on campus
• Preparing complex data modelling scenarios to support course and / or exam timetable decisions
• Coordinating examination timetables
• Serving as a resource on specific issues to a group of specialists

Essential Qualifications :

Assets (Nonessential) :

To be successful in this role you will be :

Closing Date : 04 / 04 / 2025, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Continuing

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 12 $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Administrative / Managerial

Recruiter : Fiona Chan

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected] .

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