Administrative assistant Jobs in Beloeil, QC

Education

• College / CEGEP

Work setting

• Relocation costs not covered by employer
• Factory or plant

Tasks

• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Open and distribute mail and other materials
• Plan and organize daily operations
• Supervise other workers
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Supervision

• 16-20 people

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Accounting software
• Human resources software
• MS Office
• Electronic mail

Technical terminology

• Financial
• Business

Area of work experience

• Purchasing, procurement and contracts
• Human resources

Type of industry experience

• Food

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Accounting
• Payroll services

Transportation / travel information

• Own transportation
• Own vehicle
• Valid driver's licence
• Travel expenses not paid by employer
• Public transportation is not available

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner

Screening questions

• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?

Experience

• 1 year to less than 2 years

Support for newcomers and refugees

• Participates in a government or community program or initiative that supports newcomers and / or refugees
• Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)