Executive director Jobs in Angus, ON

Business Officer & Executive Assistant

Date Posted : 04 / 01 / 2025

Req ID : 42345

Faculty / Division : Faculty of Arts & Science

Department : Centre for Entrepreneurship

Campus : St. George (Downtown Toronto)

Position Number : 00049138

Description : About us :

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity :

The Centre for Entrepreneurship is the hub for innovation and entrepreneurship-related academic courses, co-curricular programs, and venture incubation and acceleration in the Faculty of Arts & Science. Located in the Schwarz Reisman Innovation Campus West Building, the Centre works collaboratively with academic departments, college programs, centres, institutes and schools to serve undergraduate students, graduate students, faculty and alumni.

Under the general direction of the Executive Director, the Business Officer & Executive Assistant is responsible for overseeing the Centre of Entrepreneurship's business and financial administration and provides comprehensive administrative support to the Executive Director and Academic Director.

Business and financial responsibilities of the role include a combination of financial administration, financial analysis, updating and maintaining the budget model, forecasting, reconciliation, payroll, and human resources activities in order to support the daily operations of the Centre. The Business Officer & Executive Assistant will review and identify efficiencies to improve financial and administrative processes by leveraging technology and other solutions to improve workflow. Additionally, the incumbent will identify and anticipate the financial and operational needs of the unit and will provide well-informed recommendations for consideration to the Executive Director.

In support of the Executive Director and Academic Director, the incumbent will provide effective and efficient delivery of administrative support services, including : the management of frequently changing appointment and travel schedules; preparation of presentation materials and meeting notes; liaising in a professional manner with faculty, staff, external partners and contacts; preparing business correspondence and handling phone calls; arrangement and planning of meetings and events; tracking budget expenditures; processing invoices and personal expense claims. The incumbent is the key point person for internal and external contacts, coordinating access to the Executive Director and Academic Director based on a thorough understanding of the leadership team’s activities and priorities.

The Business Officer & Executive Assistant is expected to be very proactive and customer service-oriented with strong interpersonal skills, sound judgment, and decision-making skills.

Your responsibilities will include :

• Forecasting, planning and monitoring multiple complex budgets
• Making recommendations on budget allocations involving multiple sources of revenue and / or recoveries
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Implementing plans and process improvements for financial administration activities
• Processing and issuing invoices
• Maintaining senior staff calendars
• Processing payroll

Essential Qualifications :

To be successful in this role you will be :

Note :

Closing Date : 04 / 09 / 2025, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Continuing

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 13 $84,813. with an annual step progression to a maximum of $108,463. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Finance / Budget / Planning / Audit

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected] .

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